Privacy policy
A. Privacy Policy – Introduction
The privacy of our website visitors is very important to us and we make every effort to protect it. This policy explains what we do with your personal information.
Agreeing to the use of cookies in accordance with the terms of this policy on your first visit to our website allows us to use cookies on each subsequent visit to our website.
The administrator of your personal data is: MS Virtual Office Sp. z o.o. , Ogińskiego 11/9, 03-318 Warsaw, NIP: 5242930857, REGON: 520767905, e-mail: biuro@ms-virtualoffice.pl.
B. Source
This document was created using a template from SEQ Legal (seqlegal.com)
and modified for MS Virtual Office (www.ms-virtualoffice.pl).
C. Collection of personal data
The following types of personal data may be collected, stored and used:
information about your computer, including your IP address, geographical location, browser type and version, and operating system;
information about your visits to and use of this site, including the source of referrals, length of visit, page views and site navigation paths;
information such as your name and email address that you provide to set up a subscription to our emails or newsletters;
information you enter when you use services on our website;
information that is generated during your use of our website, including when, how often and under what circumstances you use our website;
information that you post on our website with the intention of publishing it online, including your username, profile pictures and the content of your posts;
information contained in any correspondence you send to us by email or through our website, including communication content and metadata;
any other personal information you send to us.
Before you disclose another person’s personal data to us, you must obtain that person’s consent to the disclosure and processing of that personal data in accordance with this policy
D. Use of your personal data
Personal data sent to us through our website will be used for the purposes set out in this policy or on the relevant pages of the website. We may use your personal data for:
administering our website and business;
personalising our website for you;
enable you to use the services available on our website;
sending statements, invoices and payment reminders to you and collecting payment from you;
sending non-marketing commercial communications;
sending you email notifications that you have requested;
sending you our email newsletter if you have requested it (you can let us know at any time if you no longer wish to receive the newsletter);
sending you marketing information about our business or the activities of carefully selected third parties which we think may be of interest to you, by post or, if you have consented, by email or similar technology (you can tell us at any time if you no longer wish to receive marketing communications);
to provide third parties with statistical information about our users (but these third parties will not be able to identify any particular user from this information);
dealing with enquiries and complaints made by you or about you in relation to our website;
ensuring the security of our website and preventing fraud;
verifying compliance with the terms of use of our website (including monitoring private messages sent through our private messaging service); and
other uses.
If you submit personal information for publication on our website, we will publish it and otherwise use it in accordance with the licence granted to us.
Your privacy settings may be used to restrict the publication of your information on our website and may be adjusted using the website’s privacy controls.
We will not share your personal information with third parties, or any other related third parties, for direct marketing purposes without your express consent.
E. Disclosure of personal information
We may disclose your personal information to any of our employees, officers, agents, suppliers or subcontractors insofar as necessary for the purposes set out in this Privacy Policy.
We may disclose your personal information to any members of our group of companies (i.e. subsidiaries, the main holding company and its subsidiaries) insofar as necessary for the purposes set out in this “Privacy Policy”.
We may disclose your personal data:
to the extent that we are required to do so by law;
in connection with ongoing or potential legal proceedings;
in order to establish, enforce or defend our legal rights (including sharing information with others for fraud prevention purposes);
to a purchaser (or potential purchaser) of any business or assets we sell (or are considering selling); and
to any person who, in our reasonable opinion, may apply to a court or other competent authority for disclosure of such personal information if, in our reasonable opinion, such court or authority is likely to order disclosure of such personal information.
Except as provided in this Privacy Policy, we will not share your information with third parties.
F. International data transfers
The information we collect may be stored and processed in each of the countries in which we operate and may be transferred between those countries to enable the use of the information in accordance with this “Privacy Policy”.
The information we collect may be transferred to the following countries that do not have data protection laws equivalent to those of the European Economic Area: United States of America, Russia, Japan, China and India.
Personal data that you publish on our website or submit for publication on our website may be accessible via the Internet throughout the world. We cannot prevent the use or misuse of such information by others.
You expressly consent to the transfer of personal information described in this section F.
G. Retention of Personal Information
In this Section G, we set out our data retention policies and procedures to ensure that we comply with our legal obligations to retain and delete personal data.
Personal data that we process for any purpose or purposes will not be retained for longer than is necessary for that purpose or those purposes.
Notwithstanding any other provision of this Section G, we will retain documents (including electronic documents) containing personal data:
to the extent that we are required to do so by law;
where we believe the documents may be relevant to any pending or future legal proceedings; and
for the purpose of establishing, enforcing or defending our legal rights (including sharing information with others for fraud prevention purposes).
H. Security of personal information
We will take reasonable technical and organisational precautions to prevent the loss, misuse or alteration of your personal information.
We will store all personal information you provide on our secure servers (password and firewall protected).
All electronic financial transactions made through our website will be protected by encryption technology.
You acknowledge that the transmission of information over the Internet is potentially dangerous and the security of data transmitted in this way is not guaranteed.
You are responsible for maintaining the confidentiality of the password you use to access our website; we will not ask you for your password (except when you log on to our website).
I. Revisions
This policy may be updated from time to time by posting a new version on our website. You should check this page from time to time to ensure that you understand any changes to this policy. We may notify you of changes to this policy via email or the private messaging system on our website.
J. Your rights
You may request access to your personal data that is stored. The sharing of such data involves:
the provision of appropriate proof of identity for this purpose, we usually accept a photocopy of your identity card, certified by a notary public.
We may conceal personal data at your request, to the extent permitted by law.
You can instruct us at any time not to process your personal data for marketing purposes.
In practice, you will usually either expressly consent in advance to our use of your personal data for marketing purposes, or we will provide you with the opportunity to opt out of the sharing of your personal data for marketing purposes.
K. Third party websites
Our website contains hyperlinks to third-party websites and detailed information about them. We have no control over and are not responsible for the privacy policies and practices of third parties.
L. Updating of information
Please let us know if you need to correct or update any personal information we hold about you.
M. Cookies
Our website uses cookies. A cookie is a file containing an identifier (a string of letters and numbers) that is sent by a web server to your browser and stored by your browser. The identification data is sent back to the server each time the browser sends a request to open a page located on the server. Cookies can be ‘persistent’ or ‘session’ cookies: persistent cookies will be stored by the web browser and will remain valid until a set expiry date, unless the user deletes them before the expiry date; a session cookie expires at the end of the user’s session when the web browser is closed. Cookies do not normally contain any personally identifiable information about you, but the personal information we hold about you may be linked to information stored in and derived from cookies. We use both session and persistent cookies on our site}.
The names of the cookies we use on our website and the purposes for which they are used are set out below:
we use Google Analytics and Adwords on our website to recognise a computer when a user visits the website / track users as they browse the website / improve website usability / analyse website usage / administer the website / manage the website / prevent fraud and improve website security / personalise the website for each user / target advertisements that may be of particular interest to certain users / describe purposes};
Most browsers allow you to refuse cookies – for example:
in Internet Explorer (version 10), you can block cookies using the available cookie override settings by clicking “Tools”, “Internet Options”, “Privacy” and then “Advanced”;
in Firefox (version 24), you can block all cookies by clicking “Tools”, “Options”, “Privacy”, selecting “Use custom settings for history” from the drop-down menu and deselecting “Accept cookies from sites”; and
in Chrome (version 29), you can block all cookies by opening the ‘Customise and control’ menu, clicking ‘Settings’, ‘Show advanced settings’ and ‘Content settings’, and then selecting ‘Block sites from setting any data’ under the ‘Cookies’ heading.
Blocking all cookies will have a negative impact on your ability to use many websites. If you block cookies, you will not be able to use all the features of our website.
You can delete cookies already stored on your computer – for example:
in Internet Explorer (version 10), you must manually delete cookies (instructions can be found at http://support.microsoft.com/kb/278835 );
in Firefox (version 24), you can delete cookies by clicking ‘Tools’, ‘Options’ and ‘Privacy’ and then selecting ‘Use custom settings for history’, clicking ‘Show cookies’ and then clicking ‘Delete all cookies’; and
in the Chrome browser (version 29), you can delete all cookies by opening the “Customise and control” menu, clicking “Settings”, “Show advanced settings” and “Clear browser data”, then selecting “Delete cookies and data of other sites and plug-ins” before clicking “Clear browsing data
browsing data”.
Deleting cookies will adversely affect the usability of many websites.